PRIVACY & COOKIES POLICY
LAST UPDATED: 24/05/2018
Please read all of the following information carefully.
By using Our Site and/or registering with us, you are agreeing to the terms of this Policy.
IK Roundabout Ltd takes the security of and our legal responsibilities around your personal data seriously. This statement explains relevant information about our processing of your personal data collected via this website.
We aim to always respect your data protection rights in compliance with the latest Data Protection Laws, including the GDPR.
1. WHO WE ARE
This Website is owned and operated by IK Roundabout Ltd (‘we’/’us’/’our’), a limited company registered in England and Wales under company number 09640970 having our registered office at Coltwood House, 2 Tongham Road, Farnham, Surrey, UK, GU10 1PH. IK Roundabout Ltd is the Data Controller.
This Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
Our Data Protection Officer (DPO) is Irfan Khalil. The DPO can be contacted by email firstname.lastname@example.org.
IK Roundabout Ltd (‘IK Roundabout’, ‘We’ or ‘Us’) takes data protection very seriously and are committed to protecting and respecting your privacy.
2. COLLECTING PERSONAL INFORMATION
Information you give us
You may give us information about you or relating to you:
• if you register to become a user of Our Services;
• if you send Us a message through Our Services or correspond with Us by telephone in writing or otherwise;
• as you visit web pages on Our Website or use Our service;
• if you subscribe to one of Our Services;
• participate in a discussion board or other social media functions on Our Services;
• if you enter a competition, promotion or survey;
• if you report a problem to us; and
• from any of your activities in connection with your use of Our Services.
Before you can access and use all of Our service’s features and services, you must register to become a user of Our services.
To register, We ask that you provide Us with certain personal information, which will generally include your name, address, phone number, email address, date of birth, academic record, profile picture and personal website (each to allow Us to customise your experience), a username and a password created by you. You may also elect to upload materials to your profile that include personal information. Please do not post or add personal data to your profile that you do not want to be publically available.
3. SECURITY OF YOUR PERSONAL INFORMATION
We implement security safeguards designed to protect your data, such as HTTPS. We regularly monitor our systems and Services for possible vulnerabilities and attacks. However, We cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of Our physical, technical, or managerial safeguards.
4. USING PERSONAL INFORMATION
4.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
4.2 We may use your personal information to:
4.2.1 administer our website and business;
4.2.2 personalise our website for you;
4.2.3 enable your use of the services available on our website;
4.2.4 supply to you services purchased through our website;
4.2.5 send statements, invoices and payment reminders to you, and collect payments from you;
4.2.6 send you non-marketing commercial communications;
4.2.7 send you email notifications regarding your account and activity;
4.2.8 send you our email newsletter (you can inform us at any time if you no longer require the newsletter);
4.2.9 send you marketing communications relating to our business which we think may be of interest to you by email or similar technology (you can inform us at any time if you no longer require marketing communications);
4.2.10 provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
4.2.11 deal with enquiries and complaints made by or about you relating to our website;
4.2.12 keep our website secure and prevent fraud;
4.2.13 verify compliance with the terms and conditions governing the use of our website (including monitoring private messages sent through our website private messaging service);
4.3 If you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the licence you grant to us.
4.4 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party’s direct marketing.
5. DISCLOSING PERSONAL INFORMATION
5.1 We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
5.2 We may disclose your personal information to any member of our group of companies this means our subsidiaries, our ultimate holding company and all its subsidiaries insofar as reasonably necessary for the purposes set out in this policy.
5.3 We may disclose your personal information:
5.3.1 to the extent that we are required to do so by law;
5.3.2 in connection with any ongoing or prospective legal proceedings;
5.3.3 in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
5.3.4 to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
5.3.5 to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
5.4 Except as provided in this policy, we will not provide your personal information to third parties.
6. SECURITY AND STORAGE OF PERSONAL INFORMATION
We will keep your personal information safe and secure.
When you give your personal information to us, we will process and use that data in accordance with our responsibilities under the General Data Protection Regulation (GDPR) – Regulation (EU) 2016/679) and other relevant legislation.
If you provide payment information, we create payment instructions and pass them to our payment gateway provider in a secure manner. We do not retain your payment details.
To prevent unauthorized access, maintain data accuracy and ensure the correct usage of information, we monitor and adjust our physical, electronic and managerial procedures to safeguard and secure your personal data whilst in our care, or in the care of any outside suppliers with whom we may contract to process your data on our behalf. Any third party suppliers are under strict contractual terms to mirror the security policies that we currently have in place.
7. RETAINING PERSONAL INFORMATION
7.1 This Section 7 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
7.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
7.3 Without prejudice to Section 7.2, we will usually delete personal data when requested.
7.4 Notwithstanding the other provisions of this Section 7, we will retain documents (including electronic documents) containing personal data:
7.4.1 to the extent that we are required to do so by law;
7.4.2 if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
7.4.3 in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
8. SECURITY OF PERSONAL INFORMATION
8.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
8.2 We will store all the personal information you provide on our secure (password- and firewall-protected) servers.
8.3 All electronic financial transactions entered into through our website will be protected by encryption technology.
8.4 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
8.5 You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).
9.1 We may update this policy from time to time by publishing a new version on our website.
9.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
9.3 We may notify you of changes to this policy by email.
10. YOUR RIGHTS
YOUR RIGHTS UNDER THE GENERAL DATA PROTECTION REGULATION (“GDPR”)
You may be able to exercise some of these rights directly through the functionality We provide on Our Services. Alternatively, or where that is not possible, or if you wish to ask a question about your rights, please contact Us on info@IKroundabout.com.
You shall have the right, in accordance with the GDPR, to obtain from Us the following:
• Right of confirmation: Confirmation as to whether or not personal data concerning you are being processed.
• Right of access: Free information about the personal data We store about you at any time and to receive a copy of it.
• Right to rectification: Rectification without undue delay of inaccurate personal data about you.
• Right to erasure (Right to be forgotten): The erasure of personal data concerning you without undue delay, subject to Our legal rights and obligations to retain the same.
• Right of restriction of processing: Restriction of processing where:
• you contest the accuracy of the personal data, for a period while We verify its accuracy;
• the processing is unlawful and you oppose the erasure of your personal data and request that it be restricted instead;
• we no longer need your personal data for the purposes of the processing, but do require them for the establishment, exercise or defence of legal claims; and
• you do not agree with Our assessment that the processing is permitted for Our “legitimate interests”, for a period while verification is carried out as to whether those interests override your own interests.
Right to data portability
You shall have the right to have the personal data concerning you, which was provided to us, in a structured, commonly used and machine-readable format and to have it transmitted to another entity (to the extent that such data was processed by Us on the basis of consent or because it such processing was necessary for the performance of a contract).
Additionally, you will have the following rights:
• Right to object
• to object on grounds relating to your particular situation, at any time, to processing of personal data concerning you, which is based on Our legitimate interests. This also applies to profiling based on these provisions;
• to object to Our processing of personal data for direct marketing purposes. This applies to profiling to the extent that it is related to such direct marketing;
• Automated individual decision-making, including profiling
Not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you, or similarly significantly affects you.
11. Third party websites
11.1 Our website includes hyperlinks to, and details of, third party websites.
11.2 We have no control over, and are not responsible for, the privacy policies and practices of third parties.
12. Updating information
12.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.
13.1 Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
Cookie Name Purpose More information
Session Cookies SessionID
These cookie are essential for our site to do the following
• Speed up your searches.
• Recognise you when you return to our site & any products you previously entered into your basket
These cookies allow to assess which online advert you have arrived from to our website.
13.2 You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site. To find out more about cookies, including to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.